Early Years Providers 2, 3 and 4 year old Early Education funding

Funding claims for early years entitlements must be submitted to the Local Authority by the termly ‘headcount day’.

Where children are not enrolled and attending by this date, they cannot usually access a funded entitlement place until the start of the next funding period.  However, exceptions to this rule will be permitted in strict accordance with the following criteria:

• The child meets the eligibility criteria for the relevant funding entitlement being claimed,
• where a funding code is required; parents applied for this within the set termly deadlines
• the child was not included on the schools most recent census submission

because:

• the child has recently arrived in the Country.
• the child has recently arrived in Coventry, having resided somewhere else in the UK and has not claimed a funded place elsewhere, in relation to the term that the claim is being made for
• There are exceptional circumstances which need to be considered

What is the process called?

Post Headcount Claims

Who can make a post-headcount claim?

This process is for use by all Private, Voluntary and Independent childcare providers, who deliver Early Education Entitlement funded places.

Making a post-headcount claim for an eligible child.

All Providers must seek approval from the Local Authority, in order to be able to add a child to their funding claim if the termly headcount day has passed. 

To request approval, Providers will need to complete the online application form. Once we have received your request, you will be contacted by a member of the Early Years Business, Sufficiency and Funding team. Where approval is granted, the Provider will be directed to add the child’s details to the Coventry Schools and Early Years Provider Portal, via an ‘amendment task’. The amendment task is time limited and will only be open to those providers who have sought and been granted approval, to add a child after headcount. 

If you have any queries relating to this process, please contact us at EYProviderfunding@coventry.gov.uk.