Coventry Alternative Provision (CAP) privacy notice - Parents/carers
Coventry City Council complies with the Data Protection Act and the UK GDPR and is registered with the Information Commissioner's Office (ICO) as a Data Controller.
This privacy notice explains how personal information is going to be used, what for, who it will be shared with and why.
How we use personal information
We collect personal data about you and your child to ensure that we have relevant information on record in reference to consent and permissions. We also ask parents/carers to complete Covid risk assessments as part of our induction process to ensure safety for your child and other students and staff. We process personal data because it is necessary to comply with our contractual obligation to provide a collaborative service to service users and schools.
We use this information to:
- Ensure students are only given rights that have been consented by parent/carers
- Ensure Training Providers have relevant information, specific to each learner enabling them to offer a service that meets student needs.
- Ensure we can provide the information to your training provider for safeguarding and Health and Safety reasons
- Help us to develop and improve our service
- Complete statistical returns to Government departments
What Personal Data do we hold about you
All data that is recorded for parents and carers is provided by yourself during the induction process. We ask for all information to be relevant and accurate during this induction to ensure your childs welfare and safety is maintained. Parents/carers should inform our service or their child’s school if any of their persona information changes. The information included in the induction is;
- Child and parent/carer name
- Child and parent/carer date of birth
- Child and parent/carer address
- Parent/carer emergency contact details
- Child medical information - in order to ensure child’s safety within the workplace
- Consent/permissions
- Health and medical information
Who we share your personal information with
We will share data with:
- Work Related Training Providers that your child is accessing.
- Internal Coventry City Council Service departments.
- Any agencies necessary in terms of safeguarding measures.
- European Social Fund for our Routes 2 programme.
How long will we keep your information
We will only keep your information for as long as we need to, enabling us to deliver the service requested. We will keep all information for 10 years after the end of the academic year, with the exception of Children in Care.
Your rights
You have the right to:
- Ask to see the personal information we hold about you
- Ask us to change information we hold about you if it is wrong
- Ask us to delete the information we hold about you
- Ask us to limit the way we use your personal Information
- Ask for human intervention regarding decisions made about you by a computer
- Data portability (have your data transferred to another Authority)
- Complain to the Information Commissioner’s Office
To exercise any of these rights please contact our Service via email:
WRLTeam@coventry.gov.uk
You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision. dpoteam@coventry.gov.uk
If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner's Office at:
The Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF.